LYNX LAKE CONSERVATION FOUNDATION, INC. BY-LAWS
APPROVED – JULY 1 2016
ARTICLE I NAME AND OBJECTS
Sec. 1. The name of the organization shall be the LYNX LAKE CONSERVATION FOUNDATION, INC., a registered Wisconsin, non-stock, 501 (c) (3) not-for-profit corporation, and shall have its principal office in Presque Isle, Wisconsin.
Sec. 2. The mission of the Foundation is to preserve, maintain, and enhance Lynx Lake. The Foundation shall be limited to only those activities that are of mutual interest and benefit to the Foundation as a whole and by direction of its membership, and approved by the board of directors.
ARTICLE II MEMBERSHIP
Sec. 1. Membership to this Foundation is open to all, and shall consist of individuals who make a financial contribution. Voting members shall be those who have made an annual financial contribution.
ARTICLE III CONTRIBUTIONS
Sec. 1. Contributions are voluntary, and the amount of contribution is at the discretion of the individual. A contribution is not a requirement for attendance at any Lynx Lake Conservation Foundation meeting or event. However, only members with an annual contribution can be voting members.
Sec. 2. Periodically Lynx Lake Conservation Foundation may ask for voluntary contributions to be used in fulfilling its mission statement. On such occasions these funds will only be used for the specific purpose for which they were solicited. All such solicitations must be voted upon at the annual meeting and approved by the Board of Directors. It will be the Board’s responsibility to ensure these funds are used as specified.
Sec. 3. The Board of Directors may accept on behalf of the Foundation any gift, contribution, or bequest, provided that they are used or expended for the benefit of the Foundation.
ARTICLE IV OFFICERS
Sec. 1. The officers of the Foundation shall be: President, Vice President, and Treasurer- Secretary. The above officers shall be referred to as the Board of Directors.
Sec. 2. To facilitate and coordinate activities and communication between the Lynx Lake Property Owners Association (The Association) and the Foundation, the President of the Association shall serve on the board of the Foundation with a term of two years, running concurrent with their term on the Association Board. Two board members of the Foundation shall be elected to office at the time of the Foundation annual meeting, which will coincide with annual Lynx Lake Property Association annual meeting, and will serve a term of three years. The board members of the Foundation shall determine the officers of the Foundation. A vacancy on the Board of the Foundation shall be filled by appointment by the President until the next annual election of officers. If the President position becomes vacant prior to the annual meeting, the Vice President shall assume the responsibilities of the President.
Sec. 3. Any member may be nominated as a candidate from the floor providing that the nominated person is eligible for the position, there is a second to the nomination, and the candidate has agreed to serve. If the nominated person is unable to attend the annual meeting
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they must submit in writing or verbally prior to the annual meeting to the Foundation Board of Directors their willingness to serve.
Sec. 4. The policies of the Foundation shall be determined, directed, and managed by its Board of Directors. Directors must be eligible for membership while serving on the Board.
ARTICLE V
MEETINGS AND VOTING
Sec. 1. The Foundation shall hold an annual meeting each year. The exact date and location of
the annual meeting will be determined by the Board of Directors. The Board will provide written notice stating place, day, and time of any meeting at least one month prior to the meeting.
Sec. 2. Other membership meetings may be called by the Board of Directors. Any call for a meeting shall state the purpose, time, and place of the meeting, and shall be issued in writing at least fifteen (15) days in advance.
Sec. 3. The Board of Directors will hold board meetings only when necessary to carry out the functions of the Foundation or when required in the interest of the Foundation.
Sec. 4. Only one voting member shall be eligible to vote for each annual contribution. Where more than two persons make a joint contribution, the decision to designate voter identification is with those particular parties. Any individual cannot vote more than once regardless of multiple annual contributions.
Sec. 5. A quorum of at least twenty five percent (25%) of voting members needs to be present in person or by proxy at any election, business meeting, or amendment change to the By Laws. All proxies need to be submitted to the Board prior to the annual meeting. Email will be an acceptable form of proxy.
Sec. 6. Proxies will be accepted if signed by the voting member, dated, and designating the proxy voter.
Sec. 7. Voting shall be on an informal voice basis, except at elections where more than one candidate is nominated or upon ballot vote request by the membership.
ARTICLE VI RULES OF ORDER
Sec. 1. Robert’s Rules of Order shall be recognized as the authority governing all meetings when not in conflict with the By Laws.
ARTICLE VII AMENDMENTS
Sec. 1. These By Laws may be amended at any membership meeting provided that a quorum is present.
ARTICLE VIII DISSOLUTION
Sec. 1. As stated in the Articles of Incorporation, upon the dissolution or winding up of the affairs of the Foundation, the Board of Directors after providing for payment of all obligations, shall distribute any remaining assets to an organization(s) having purposes and objectives similar to the Foundation and are organized and operated as a 501 (c) (3)